Contract Negotiations

We negotiate more than 11,000 contracts every year, giving us tremendous insight into the economics of the meetings industry… insight we use to negotiate the most favorable terms possible for our clients.

When it comes time to negotiate meetings and event-related contracts, you want experienced professionals representing your interests. With over 30 years of experience in the hospitality industry, we are well trained and prepared for sharp contract negotiations. We take into account both the “hard dollar” meeting costs as well as the many hidden risks clients face when negotiating a hotel contract.

There are more than 60 negotiable terms in a hotel contract that can cost your meeting a great deal if not handled correctly. We understand every detail in these contracts and know what to look for. We anticipate problems and help protect our clients against these potentially costly and often overlooked details.

Without favor or bias, we facilitate the bidding process between interested venues, and negotiate the final contracts detailing all space requirements, rates, concessions, and risk-associated clauses. We have pre-negotiated contracts with many of the largest hotel groups. Client-friendly features include:

  • No add-on clause
  • Favorable attrition clause
  • Pre and post group room rates
  • Group rates available after cut-off dates
  • Special client-friendly cancellation terms

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